Fueling your municipality’s fleet is essential to powering your community and delivering the services your citizens depend on. But you might be struggling to budget for fuel and accurately track your purchases. A standard credit card may not provide all the features and functionalities you need to keep your fleet running, but a fleet card can offer more personalization and better reporting. Before you sign up for a fleet fuel card program, here are a few best practices to keep in mind.
Check Your Local Fueling Stations
Before getting a new fleet card, make sure that your local fueling stations accept the program. At Guttman Energy, for example, we work with more than 65,000 fuel stations across the country to ensure our fleet card can reach as many people as possible. Knowing which local stations take your fuel card will also make it easier to keep track of your invoices and driver activity.
Implement Card Controls
Unlike standard credit cards, most fuel card programs allow you to set up card controls for your drivers. You might choose to limit your drivers to a certain number of transactions per day, helping to cut down on theft and fraud. You can also choose to set other controls like spending limits or restrictions on the days or hours when a card can be used. Many fleet managers also find it useful to assign each driver a PIN for their card, helping to track which drivers make which purchases.
Keep Track of Reports Online
Fleet fuel cards provide a level of advanced reporting that other cards can’t match. You can easily go online to keep track of everything from expenditures and budgets to fuel levels and more. Guttman goes above and beyond by offering a simple and customizable IFTA data reporting program as well. Your reports will be in one convenient place, allowing you to cut down on paperwork and see all your most relevant financial figures at a glance.
Working with Guttman Energy
In your search for the ultimate fleet card, consider working with Guttman Energy. We’re proud to have been serving clients for over 90 years, providing fleet card solutions, fuel products, inventory management services, and more. Fleet cards for municipalities are nothing new to Guttman, and our team understands that your fuel needs are just as unique as your operation itself, which is why we assign each client a dedicated representative to help you personalize a fuel solution.
Contact Guttman Energy for more information about our fuel card program and to learn how we can help keep your fleet running.
